Media Information

Thank you for your interest in the Gorman Ridge Rally! The rally was founded in 1979 and has been running annually since 1989, making it the longest running rally in the Southwest.  We welcome the opportunity to work with Media partners to cover the event and highlight its positive impact on the local community.  Because of the configuration of roads utilized by the event and our close relationship with Hungry Valley State Vehicular Recreation Area, there are numerous opportunities for Media to cover the event.

NEWS MEDIA

For safety reasons, Media is required to register with rally administration in order to be allowed greater access to the event.  The event can also suggest shooting locations based on your schedule and interest.

If you are registered news media on documented assignment, please note the Media Guidelines below, then contact our Media Liaison via the Media Credentials Request form (link at bottom).

DRONE MORATORIUM

Please note that Hungry Valley SVRA has adopted a NO DRONE POLICY for events operating under special use permit.  Therefore, at no time will the use of drones be allowed to cover the event. Drone use may cause the competition to be halted by rally officials.


Media Guidelines

I. (NON‐accredited) Team Photographers/Videographers, Freelancers, Spectators

For safety and insurance reasons, only those meeting the criteria of sections II and III below will be eligible for media credentials. If you are not covered by sections II or III, you are free to photograph or video the event from any unrestricted location for your own personal use. Examples of “personal use” may include your personal website or blog or personal social media (Facebook, YouTube, Instagram, Twitter, etc.). In addition, you are free to give or sell your work to any publication or to teams for their promotional purposes. Any other use requires the written permission of the Gorman Ridge Rally organizers.

Freelancers should read the FREELANCE RALLY PHOTOGRAPHERS section below if they wish to become Accredited Media for the event. Feel free to e‐mail the press officer at media2016@gormanrally.com with any questions.

CATEGORIES II AND III MUST COMPLETE THE MEDIA CREDENTIAL APPLICATION.
Complete the online Media Credentials Request. You will receive a confirmation of receipt and response from the Press Officer within 24 hours. Applications must be submitted no later than Wednesday, August 17, 2016.

II. Accredited Media

Accredited Media is defined as persons holding a letter of assignment issued by a recognized media source, print or online, such as those listed by Cision, BurrellesLuce, VOCUS, or an independent agency such as Zuma Press. This includes all media, including photographers, videographers and writers/reporters.

This group includes journalists, photographers and videographers who have been appointed to cover this event by the organizers and/or press officer.

III. Event‐approved Media

Writers:

  • Will be issued a media card and a wristband by the press officer or designated media staff/volunteers during Registration hours.
  • Have access to areas normally closed to the general public, such as event organizer meetings, award ceremonies, and press conferences. They will not have the same unlimited access to the rally course and/or rally stages as photographers and videographers.

Photographers/Videographers/Filmmakers:

  • Will be issued a MEDIA vest, media card, and wristband by the press officer or designated media staff/volunteers during Registration hours.
  • It is understood that photographer’s and videographer’s work is for the exclusive use of the media source which issued his/her letter of assignment. Any other use requires the written permission of the organizers.
  • The issued vest numbers will be provided to the Chief of Controls. Anyone without the correct MEDIA vest, card, and wristband will have their credentials immediately revoked.
  • Allowed to shoot in less restricted portions of the course in a safe manner. However, failure to follow the directions of all event officials at all times will result in immediate revocation of credentials. Photographers and videographers must demonstrate a satisfactory understanding of rally operations to receive credentials.
  • MUST be in place before the safety car (“00”) enters the stage and remain in place until after the final safety car (“Green Light”) passes their location. Because safety is the ultimate goal of this event, any movement inside this window could result in injury or death. Not abiding by this rule will result in immediate revocation of credentials.

Media Credentials Request Form


FREELANCE RALLY PHOTOGRAPHERS

Because of the increasing popularity of photographing the event and the requirement for additional logistics and marshals to ensure the safety of photographers, only official event Media will be allowed access on the stages to cover the event.

In exchange for this special access to Media NOT on documented news assignment, the event requests a non-exclusive license to use  a handful of high-resolution photos for non-commercial, future event promotion.  Photo credits will be honored and logo watermarks (so long as they do not obscure the main subject of the composition) are encouraged and will be respected.  A “handful” could be 4 images or 40, it’s up to you.  Note that any request made directly by NASA Rally Sport soliciting the posting of images to their online album is neither required by nor controlled by the event and such upload is strictly voluntary.

Media are free to resell their images as they see fit, so long as such use does not defame organizers or event.

Media who agree to these terms, but who do not fulfill their responsibilities by providing such deliverables post-event, may be denied future access to events organized by the Gorman committee.

In plain English: We appreciate freelance photogs; competitors like the photos and the event benefits from the PR. Providing a safe venue that allows photography takes resources. This is basically a hobby for everyone — let’s work together.  Thanks!